ROC Filing
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ROC Filing
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| (ROC Compliance) |
What is ROC filing in India?
Every Company is required to file the audited financial statement with annual return as per MCA, 2013 under Section 129 and 137 of The Companies Act, 2013.
The procedure of ROC filing of the annual return and audited financial statement process:
1. Hold a Board Meeting toa) Authorize the auditor for the preparation of financial statements as per Schedule III of the Companies Act, 2013.
b) Authorize the Director or Company Secretary for preparation of Board Report and Annual Return as per the Companies Act, 2013.
2. Hold another Board Meeting for approving the draft financial statements, Board Report and Annual Return by the directors of the company.
3. Conduct the Annual General meeting of the Company and pass the necessary resolutions. Please note that the financial statements are considered final only when the same is approved by the shareholders at the General Meeting.
Due Dates of Filing ROC Annual Return for FY 2019-20
Name of E-form | Purpose of E-form | Due date of Filing |
Form ADT-1 | Appointment of Auditor | 15 days from the conclusion of AGM |
Form AOC-4 /AOC-4 CFS | Filing of Annual Accounts | 30 days from the conclusion of the AGM(In case of OPC within 180 days from the close of the financial year) |
Filing of Annual Return | 60 days from the conclusion of AGM | |
Form CRA-4 | Filing of Cost Audit Report | 30 days from the receipt of Cost Audit Report |
Form MGT-14 | Filing of resolutions withMCA regarding Board Report and Annual Accounts | 30 days from the date of Board Meeting |
MSME Form 1 | Outstanding payments to Micro or Small Enterprise. | Within a month for each half of the year |
General Points to be Kept in Mind while Doing the Annual ROC Filing:
- The notice of Board Meeting should be sent to all the directors before 7 days and acknowledgement for the same should be taken.
- The financial statement/ consolidated financial statement, shall be signed on behalf of the Board at least by the chairperson of the company where he is authorized by the Board or by 2 directors out of which 1 shall be the managing director and the Chief Executive Officer, if he is a director in the company, the Chief Financial Officer and the company secretary of the company, wherever they are appointed, or in the case of a One Person Company, only by 1 director.
- 21 days’ notice for AGM/ EGM shall be given to all the members, legal representatives of any deceased person, auditor, and every director of the company by physical or electronic mode. The notice should also contain the location map of the venue of the general meeting.
- The company shall prepare its books of accounts and keep at its registered office. If the company chooses to place at any other place, then the company will have to file AOC-5 by passing a board resolution.
Late filing Penalty
The new penalty proposed by the MCA from the year 2018 for late filing of annual return is Rs. 100 per day per form filing.For a professional opinion, please get in touch with us at: 9711690276
